How Long Do Office Chairs Last & When Will it Need Replacing?

In the process of purchase a new office furniture chair, you might wonder just How Long Do Office Chairs Last but essential pieces of furniture should last you.

A chair’s warranty can tell you how long it might last, but there are many factors that contribute to this question.

Anyone who spends 40 hours or more each week sitting in an office chair knows how important it is to have a comfortable chair that does not cause pain.

With all the hours we spend in our office chairs, they begin to wear and tear over time.

Not only will a good office chair help you to be comfortable and productive at work but also benefit for office workers, but the best chairs are ergonomically designed, and can even relieve back pain.

High end chairs won’t wear out quickly, but nothing lasts forever, and eventually replace your office chair.

Replacing an office furniture chair you’ve been comfortable in for years can be a daunting task, and you may wonder if you’ll ever find one that fits you so well again.

How Long Does An Office Chair Last?

The purpose of this article is to tell you how to recognize when it’s time to replacing your chair, and the three top brands you should consider for their quality, service, and warranty.

A chair with a five-year warranty should last you at least 7 to 8 years, while a chair with a 10 year warranty should last you 12 to 15 years.

A warranty implies quality – after all, no company would offer a warranty on an item if it wouldn’t last that long periods.

These warranties are based on the chair being used for a certain number of hours each month, and being kept clean and neat.

office chair life span

Using your office chair for double shifts or sitting in a dirty and dusty environment may shorten its life span.

There are certain types of fabric chairs that are significantly more durable materials than others, and good-quality office chairs typically use these durable materials.

A durable chair materials is one that is resistant to dirt, tearing, and general wear and tear.

You may find options that can be upgraded to suit your needs if you’re looking for a new office chair. It will be strained if you work long hours, keep it in a dusty environment, or use it for shift work.

Choose a chair with heavy-duty components and ballistic textile backing.

How to Know When It’s Time To Replace Your Office Chair?

Replace Your Office Chair

If you have a comfortable and supportive office chair, you will be more productive and be able to complete a full day of work without constantly needing to stretch or move.

When you start to feel uncomfortable in your chair, it may be time to replace it.

Changing your seat will change how you feel in it until you get used to it, and it will cost you some money.

In order to buy new chairs, you will need to be absolutely certain that it is time to replace yours. Check out these things:

How does it look? Take a look at your chair’s appearance and determine if it looks too worn and old to match the image you want to project. You may want to consider re-upholstering or upgrading.
Is it still comfortable? Is your back or hip aching more often?  Do you lose productivity as a result? It is time to replace your chair if it is no longer comfortable and affecting your productivity or health.
Is it falling apart? Are you finding the odd screw on the floor, or do the wheels not glide as smoothly as they used to? It doesn’t necessarily mean the chair needs to be replaced if pieces are coming loose or not working properly. 
See if you can perform a bit of routine maintenance to improve the chair – some components are cheap, easily accessible, and easy to install.
What is the condition of the foam? Your chair’s foam is the softest component and may be the first to wear out. See if your chair’s manufacturer will replace the foam for you, or start shopping for a new one.
Sitting in it, how does it feel? When your chair doesn’t feel good, perhaps you don’t need to explain yourself, and it’s time to treat yourself to a new one.
How Long Do Office Chairs
An office chair’s life span can be shortened by a few factors. Consider whether the chair is at fault or how it is used if your office is full of worn-out chairs.
Affordable Components
Chairs made with cheap or inferior components will not last as long as those made with better components. The castors and pneumatic parts of cheap chairs can easily break, rendering them unusable.
Cheap handles, knobs, and levers can easily break off, making it impossible to adjust your chair. Make sure you ask where a chair was manufactured, and if there are any guarantees in place to replace a broken component.
Incorrect Usage
Are you using your chair as intended? A chair can cause additional strain if it is used incorrectly. You may find that a chair more suited to a meeting room in an executive office breaks more easily, since it is not designed to be used at a desk chairs all day.
Poor User Habits
A user can damage an office chair in a variety of ways – swinging on it, constantly adjusting office chair height, racing it up and down corridors. The chair is more likely to break if it is abused.
Heavy Use
It takes a toll on the body to sit in the same chair all day long. Inferior chairs may show signs of wear quickly, but a high-quality chair will withstand heavy use. 
A chair that is used in a flexible working environment and is frequently switched between different users may be subject to additional strain because it is adjusted more often and moved more frequently.

How Do I Know If My Chair Is Worn Out?

office chair

By deteriorating in appearance, office chairs can become visibly worn out. Usually, the first signs are tearing or peeling upholstery and cushioning that is losing its good shape. In addition to wearing out mechanically, office chairs become less functional and less usable over time.

These are the most common signs of a worn-out office chair:

When moving, there is a squeaky noise
Cushion flattening
Upholstery peeling/tearing
Broken or wobbly armrests
Broken or stuck wheels
Problems with adjusting the seat height
Back support that is faulty

To Summarize How Long Do Office Chairs Last?

Office Chairs

The decision to replace your trusty old office chair may be difficult, but it may also be necessary and welcome.

Taking a close look at your current chair will allow you to determine if it really needs to be replaced, or if a little TLC will give it a new lease on life.

It’s important to consider your carefully when purchasing a new chair, and make sure it’s of high quality that will last a long time, and that it has a good, strong warranty to ensure your peace of mind.

You should also buy something that works for you – even the most expensive chair won’t help you if you don’t feel comfortable in it.

Choose brands that are well-known as industry leaders, as they will provide you with the best chairs and the longest warranties. Those office chairs with short warranties, or exclusions and limitations, are clear indicators that those parts are unlikely to last as long as they should.


How long do conference tables last?

It is expected that conference tables will last even longer than desks since they are exposed to less use and abuse. It is still possible, however, to replace them at times, for example: The table needs to be expanded to accommodate more people
You need to accommodate more modern technology, such as videoconferencing or other devices requiring more wiring, connections, etc. Your conference room is getting a new theme or décor

When it comes to cheap office chairs, how long do they last?

The average life expectancy of a cheap office chair is six months to three years. After a few months, however, it starts to show issues. There are some cheap office chairs that are good, but most of them don’t last more than a few years.

Should you keep a chair for a long time?

In some cases, you can keep a chair for more than ten years. A chair usually lasts more than five years, depending on the chair you use.

Why do office chairs stop working?

The following reasons may cause office chairs to stop working:
Material of low quality
Issue with gas cylinders
Mechanism for tilting the chair has issues
Quality of construction is poor

When should an office chair be replaced?

There can be a chair that lasts for a year, or it can last for ten years, or even more. Chairs of good quality should last between seven and ten years. If you invest a little more in quality up front, your office chair will last much longer.

How long do ergonomic chairs last?

It is not uncommon for ergonomic chairs to remain in circulation well beyond their acceptable life cycle and warranty period (usually three to ten years, depending on the manufacturer warranty period). Therefore, office workers continue to use old, worn, outdated, and inoperable chairs

Is mesh office furniture durable?

Mesh office chairs last anywhere from 1 to 10 years. Several factors determine how long it will last: the design, the materials used, and how much time you spend sitting on it every day.

What is the average life expectancy of an office desk?

In addition to construction quality, the longevity of the unit is greatly influenced by it. The lifespan of a hardwood desk is just as long as that of a metal-made desk. Office furniture of this type generally lasts about 15 years before it needs to be replaced

Do people keep their furniture for a long time?

As all sofas are not created equal, you cannot put an expiration date on yours; however, you can expect to hold onto yours for seven to fifteen years.

Ron Mason
Ron Mason Is a retired forestry professional. I was an environmental educator (Forester) with the USDA Forest Service. I was a contract forester with the private sector. I have a strong science and engineering background with an emphasis on timber stand management, forest ecology and wildlife biology. I am an avid woodworker and love to build furniture, tables, cabinets and other wood items.